Meeting proposals in Zimbra

From Provider Wiki

Contents 1 Introduction 1.1 Navigating to Calendar Function 1.2 Creating an Event 1.2.1 Day View 1.2.2 Week, Work Week View 1.2.3 Month View 1.3 Drag 'n Drop: Minical

Introduction

• The following instructions are for creating and editing activity proposals in Zimbra Web Client.
• Note: Activities you schedule are either appointments, meetings or events.
  • Appointments. An appointment is an activity without other people. When you schedule an appointment, no email is sent to confirm the appointment. You can set recurring appointments. QuickAdd can be used to quickly create an appointment.
  • Meetings. Meetings are appointments that include other people. When you create a meeting, you select attendees and send an email invitation to them. You can reschedule meetings and set up recurring meetings.
  • Events. An event is an activity that lasts all day. Events do not display as time on the calendar, they appear as banner at the top of the calendar schedule.
• Individual activities cannot be categorized however Zimbra allows for the creation of multiple calendars which can be overlaid. This, in effect, permits filtering different types of activities (via calendars) while viewing. The overlay calendars can be configured for Free/Busy reporting and synchronizing from a remote calendar.

Navigating to Calendar Function

• When you open Zimbra in a browser window, by default, the email tool is open in a tabbed window. To use the calendaring function click on the tab with the calendar icon.

Creating an Event

• Adjust the view of your calendar by clicking on one of the calendar forms across the top of the calendar window: Day, Week, Work Week, Month
• You can change which view is displayed when Calendar is opened from the Preferences, Calendar tab.

Day View

• Double-click anywhere in the calendar brings up the QuickAdd Appointment window where you can fill in activity overview information.

Week, Work Week View

• Double-click anywhere in a day/column brings up the QuickAdd Appointment window where you can fill in basic activity information.
• Click-drag in a day/column will open up a full appointment dialog box with the time period already filled based on the draged region of the day.

Month View

• Click on a day of the month, click on New button and select Appointment... You will be presented with the full Appointment dialog box.

Drag 'n Drop: Minical

• To schedule appointments with 2 clicks of the mouse using the drag 'n drop feature of Minical.